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APM Terminals Bahrain
Khalifa Bin Salman Port

Building No. 107, Avenue 13, Hidd 115
PO Box 50490
Kingdom of Bahrain

Contact Us:
Security & Government Relations Department
Gate Passes Section

Email: securitygatepass@apmterminals.com

Contact Numbers:
+973 17365557
+973 17365639
+973 17365638

Timing: 0700 to 1530 / Sunday to Thursday

• All information submitted as part of theapplication for the port gate pass, including any documents provided as an attachment, shall be complete and true in all respects. In case any of the information is found to be inaccurate, then APM Terminals Bahrain shall reserve the right to initiate legal action and/or restrict the entry of the person to KBSP.
• APM Terminals Bahrain also reserves the right to restrict or deny access to any of its facilities, if operational/business requirements for entering the port cannot be established by the applicant or if he/she fails to successfully comply with the requirements of the security screening.
• Original and valid ID is required for collecting the port gate pass.
• Applicable fees will be collected at the time of applying for the port pass. No refunds shall be made irrespective of the outcome of the security screening conducted by the authorities.
• All individuals being granted a port pass to access KBSP facilities shall comply with Port Procedures and Regulations, including but not limited to traffic and safety procedures that apply for KBSP.

DETAILS ON HOW WE COLLECT YOUR PERSONAL DATA

APM Terminals (Bahrain) collects your personal data:

Directly from you through:

• Different communication channels (such as emails, phone calls or face-to-face meetings)
• APM Terminals gate pass portal
• KBSP Port Pass Application Form
• APM Terminals Security & Government Relations department and offices

THE LAWFUL BASIS FOR PROCESSING YOUR PERSONAL DATA

APM Terminals (Bahrain) only processes your personal data based on one or more of following lawful basis:

Purpose	Lawful basis
Carry out due diligence activities	Legitimate interest
Process payment transactions	Legal obligations, Contractual obligations
Fulfil obligations arising from agreements between you and APM Terminals (Bahrain)	Contractual obligations
Monitoring through CCTV for the safety and security of individuals and assets	Legal obligations
Providing access to APM Terminals (Bahrain) facilities and assets through access cards and fingerprint	Legitimate interests
Investigate when incident happens	Legal obligations
Process insurance and claims	Contractual obligations

AUTOMATED DECISION MAKING

APM Terminals (Bahrain) will not take decisions only based on automated processing. APM Terminals (Bahrain) will inform you in writing in case this condition is changed or if there is a lawful base to change it.

TYPES OF PERSONAL DATA WE PROCESS

APM Terminals (Bahrain) may handle and process your identity details, contact data and financial information.

PERSONAL INFORMATION SHARING

APM Terminals (Bahrain) may share your personal information for above mentioned lawful basis with:

1. Governmental authorities;
2. Third Parties; and
3. Internally with the Global APM Terminal and other subsidiaries when there is a legitimate business interest.

SECURITY OF YOUR PERSONAL DATA

Your personal data will be processed by following APM Terminals (Bahrain) Personal Data Protection Framework. We use reasonable and appropriate measures to protect your Personal Information from unintentional or unauthorized destruction, accidental loss, unauthorized alteration, disclosure or access, or any other form of processing, taking into account the risks involved in the processing and the nature of the Personal Information.

RETENTION PERIOD OF YOUR PERSONAL DATA

APM Terminals (Bahrain) retains your personal data based on validity of employment contract, legal retention period requirements, fulfilling its intended purposes, and historical archiving. We securely destroy and erase or anonymize your personal data to ensure that it cannot be restored after exceeding the specified retention period.

RIGHTS AS A DATA SUBJECT

You have the right to Request APM Terminals (Bahrain) to:

1. Access your personal data processed by APM Terminals (Bahrain)
2. Change your data when it is inaccurate or incomplete
3. Remove, block or restrict your personal data when:
1. Purpose of personal data is no longer valid
2. Processing of personal data is unlawful
3. Processing of personal data lacks legitimate interest of APM Terminals (Bahrain)
4. Deletion is necessary for compliance with the law
5. Personal data is inaccurate
6. You wish to withdraw your consent
4. Submit an objection when personal data is used for:
1. Direct marketing
2. Processing that may result in defamation or discrimination causing possible financial or emotional loss
3. Decision making, and decision is taken based only on automated processing
5. Withdraw your consent at any time to process or transfer your personal data for the specific reason

APM Terminals (Bahrain) have the right to reject your request. APM Terminals (Bahrain) will inform rejection along with reason of rejection within 15 business days of receiving the request. In case your request is incomplete, APM Terminals (Bahrain) will inform you within 10 business days of receiving the request to complete your request. Further, you have the right to complain to Bahrain Personal Data Protection Authority.

YOUR ROLE TO KEEP YOUR DATA ACCURATE

It is essential for APM Terminals (Bahrain) to keep your personal data up to date and accurate. Therefore, kindly provide your updated information in case there is any change to your personal data during your business relationship with us.

UPDATE ON PRIVACY NOTICE

APM Terminals (Bahrain) has the right to review and update the privacy notice. In case of any changes, we will inform you of any substantial change in how we process your personal data.

CONTACT US

APM Terminals (Bahrain) welcomes your comments regarding this Statement of Privacy.

If there is any concern related to processing your personal data, please do not hesitate to reach out to our DPS throughout his contact details mentioned below

Email: bharat.mehta@apmterminals.com
APM Terminals (Bahrain)
PO. Box 50490, Hidd, Kingdom of Bahrain.

We will use commercially reasonable efforts to promptly determine and remedy the problem.

Please note: you have the right to withdraw your consent at any time by contacting our Security & Government Relations department as long as withdrawal will not stop us from performing our legal and contractual obligations. In addition, you have some obligations under your port pass process to provide APM Terminals with data. If you failed to provide us with any of the above personal details, we may not be able to process your data and comply with the legal requirements i.e. providing port gate pass.

Click here to download Material Gate Pass form.